Nobody slips through quietly
A contact log, leaders with their own assigned members, automatic absentee alerts and a weekly summary emailed to whoever is doing the caring.
What it replaces
Finding out in October that somebody left in June
Members rarely announce that they have stopped coming. They simply come less, then not at all — and in a congregation of any size, that is easy to miss until it is too late for the conversation to help.
Because attendance is already being recorded, the system can tell you who has not been seen for three weeks, hand that list to the right leader, and keep a record of the contact that followed.
Absentee alerts
Members unseen for a threshold you set are surfaced automatically, not discovered by accident.
Leaders and their portfolios
Assign members to a leader; each leader sees their own people and their own follow-ups.
Contact log
Every visit, call and message recorded, with follow-up required and by when.
Weekly summary by email
Sent automatically on the day you choose, to each leader, listing their own portfolio.
Upcoming birthdays
Included for every status except deceased, so nobody is congratulated in error.
Overdue follow-ups
Anything promised and not done stays visible until it is closed.
The actual screen
Pastoral — Weekly Summary
Every figure below is illustrative — a fictitious church and fictitious people — but the layout is exactly what you use.
| Member | Last seen | Weeks absent | Assigned leader | Action |
|---|---|---|---|---|
| Miriam Botha | 21 Jun 2026 | 4 | Ps. E. Adeyemi | ⚠ Visit overdue |
| Daniel Fourie | 28 Jun 2026 | 3 | J. van Wyk | Call scheduled |
| Peter Mahlangu | 05 Jul 2026 | 2 | J. van Wyk | Contacted 14 Jul |
| Grace Sithole | 12 Jul 2026 | 1 | N. Mokoena | — |
Birthdays this week
Sent to each leader for their own assigned members.
Last contact recorded
Every contact logged against the member's record.
Grace Community Church, its members and these amounts are invented for illustration. No real church, member or giving data appears anywhere on this website.
Where it goes next
The point of the register
This is why the attendance register exists. Not to produce a number for a report, but to produce a name and a phone call while it still matters.
Included, not an add-on. Pastoral Tools is part of the core R150–R350 per month subscription — it is not billed separately and does not need to be activated.