A real set of books, not a giving tracker
Bank transactions, cash reconciliation, an Income & Expenditure statement and a Balance Sheet — built on proper double-entry discipline, so the figures you hand your auditor already agree.
What it replaces
The spreadsheet your treasurer rebuilds every year
Most church accounting lives in a workbook only one person understands, rebuilt each February, reconciled by memory. It works until that person is unavailable, or until an auditor asks how a figure was arrived at.
Here every bank account and the cash box are proper ledgers. Money in is a debit, money out is a credit, exactly as your accountant expects, and each transaction carries the category, the reference and the person it relates to — so a number can always be traced back to the event behind it.
Every bank account, reconciled
Capture or import deposits and payments per account, with a running balance and a totals row that always matches the statement.
Cash reconciled separately
The cash box has its own ledger with its own opening balance, so physical cash is never mixed with bank movement.
Income & Expenditure
A live statement for any date range, split by cash and bank, using your own income categories and expense accounts.
Statement of Financial Position
A real balance sheet with prior-year opening balances, marked audited or management accounts.
Transfers that count as neither
Moving money between your own accounts is recorded as a transfer, so it never inflates income or expenditure.
Uncategorised money is flagged
Deposits with no income type assigned are held out of your giving figures and shown to you, rather than quietly counted.
The actual screen
Bank Transactions
Every figure below is illustrative — a fictitious church and fictitious people — but the layout is exactly what you use.
| Date | Description | Category | Dr (in) | Cr (out) |
|---|---|---|---|---|
| 05/07 | EFT — G. Mahlangu | Tithes | 2 500.00 | — |
| 07/07 | Municipal account | Water and Lights | — | 3 120.00 |
| 12/07 | EFT — R. Naidoo | Building Fund | 5 000.00 | — |
| 19/07 | Cash banked — GCC J0142 | Cash Deposit | 4 000.00 | — |
| 24/07 | Insurance premium | Insurance | — | 1 480.00 |
| 31/07 | Interest received | Interest Received | 62.40 | — |
| Totals | 11 562.40 | 4 600.00 | ||
Grace Community Church, its members and these amounts are invented for illustration. No real church, member or giving data appears anywhere on this website.
Where it goes next
Everything else reads from here
The Income & Expenditure statement, the Balance Sheet, the Annual Budget and the Dashboard all read the same ledger. There is no second set of figures to keep in step, which is why they cannot disagree.
Included, not an add-on. Full Accounting is part of the core R150–R350 per month subscription — it is not billed separately and does not need to be activated.