Official letters, on your letterhead
Compose, issue and archive official church letters — membership confirmations, references, invitations — with your letterhead, your signature and a permanent record of what was sent to whom.
What it replaces
A Word document somebody saved on their laptop
Official letters get written in Word, printed, signed and forgotten. Two years later nobody can produce a copy of what the church actually confirmed in writing.
Letters are composed from templates, issued on your letterhead with your signature, and archived against the member they concern — so the record exists whether or not the person who wrote it is still around.
Your letterhead and signature
Applied automatically, so every letter looks like it came from the church.
Reusable templates
Membership confirmation, reference, invitation — written once, used repeatedly.
Archived permanently
Every letter kept against the member, with the date it was issued.
Pulls member details in
Names, numbers and dates filled from the register rather than retyped.
PDF ready to send or print
Issue by email or print for signature.
Who issued it, recorded
Each letter carries the person who issued it, for accountability.
The actual screen
Correspondence Archive
Every figure below is illustrative — a fictitious church and fictitious people — but the layout is exactly what you use.
| Date | Recipient | Letter type | Issued by | Status |
|---|---|---|---|---|
| 22/07/2026 | Ayesha Patel | Membership confirmation | N. Mokoena | Emailed |
| 18/07/2026 | Sipho Ngcobo | Character reference | Ps. E. Adeyemi | Printed |
| 14/07/2026 | Miriam Botha | Transfer of membership | Ps. E. Adeyemi | Emailed |
| 02/07/2026 | Grace Holdings (Pty) Ltd | Donation acknowledgement | J. van Wyk | Emailed |
Grace Community Church, its members and these amounts are invented for illustration. No real church, member or giving data appears anywhere on this website.
Where it goes next
A once-off activation
Correspondence is activated once, with no monthly charge — the fee covers setting up your letterhead and templates.
Add-on · R30 once-off, on top of the R150–R350 per month subscription. Add-ons activate only once payment is confirmed.