Visitors register themselves, correctly
A QR code on the seat, in the bulletin or at the welcome desk. Visitors capture their own details on their own phone — spelled the way they spell it.
What it replaces
The visitor card nobody can read
Paper visitor cards produce illegible handwriting, wrong phone numbers and a pile that someone must type up on Monday — by which time the moment for a warm follow-up has passed.
The visitor fills the form in themselves, on their phone, in under a minute. The record exists before they leave the building, and follow-up can be assigned the same morning.
Their phone, their spelling
No transcription, no guesswork, no Monday typing.
Matched against members
The system checks whether this person is already known, so duplicates are caught immediately.
Assigned for follow-up
A visitor can be allocated to a leader as soon as they register.
Family and children captured
Household members recorded together, not as unrelated individuals.
Their own numbering
Visitors receive their own number series, kept separate from membership numbers.
Becomes a member in one step
Convert to member when the time comes, keeping their history intact.
The actual screen
Visitors
Every figure below is illustrative — a fictitious church and fictitious people — but the layout is exactly what you use.
| No. | Name | First visit | How they heard | Follow-up |
|---|---|---|---|---|
| V0004 | Grace Sithole | 19 Jul 2026 | Friend / family | Assigned — N. Mokoena |
| V0003 | Peter & Anna Mahlangu | 12 Jul 2026 | Walk-in | Visited 16 Jul |
| V0002 | Karabo Mothibe | 05 Jul 2026 | Social media | Assigned — J. van Wyk |
| V0001 | Farida Ismail | 28 Jun 2026 | Outreach event | Converted to member |
Grace Community Church, its members and these amounts are invented for illustration. No real church, member or giving data appears anywhere on this website.
Where it goes next
Included in the core platform
QR self-registration is part of the standard subscription. It feeds the visitor register, pastoral follow-up and, when the time comes, the membership register.
Included, not an add-on. QR Self-Registration is part of the core R150–R350 per month subscription — it is not billed separately and does not need to be activated.